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Issues with Spring Pupil Census 2020

By 8th January 2020 No Comments

Spring Pupil Census 2020 known issues: –

Fileset 1402 is currently available to download from our portal. Capita are awaiting the revised validation and summary report files from the DFE in order to produce Fileset 1403. Database patch 22529 needs to be applied before Fileset 1403.

We are expecting Fileset 1403 to deal with the following issues:

Changes to the SIMS detail reports

  • Report criteria for the ‘Leavers – Basic Data’ report changed from ‘Leavers with exclusions (01/09/2019 – 31/12/2019)’ to ‘Leavers with exclusions (22/04/2019 – 31/12/2019).
  • Report criteria for the ‘Exclusions’ report changed from ‘Fixed term exclusions (excluding Lunchtime exclusions) starting (01/09/2019 – 31/12/2019)’ to ‘Fixed term exclusions (excluding Lunchtime exclusions) starting (22/04/2019 – 31/12/2019)’.
  • Report criteria for the ‘Exclusions’ report changed from ‘Permanent exclusions (01/09/2019 – 31/12/2019)’ to ‘Permanent exclusions (22/04/2019 – 31/12/2019)’.
  • All references to exclusion reviews removed from the ‘Exclusions’ report.

Changes to the DfE validation

  • Deletions:

2342: Review date or review result information is missing from exclusion review
2343: Exclusion review date invalid
2344: Exclusion reinstatement date invalid
2345: The exclusion review result indicates the pupil accepted reinstatement however, the reinstatement date is missing or invalid
2346: The exclusion review result indicates the pupil was not reinstated, therefore reinstatement date must not be provided
2347: The exclusion review result indicates the exclusion was upheld. However, a permanent exclusion does not exist for this pupil
2348Q: Please check: We would expect there to be exclusion review information provided for a permanent exclusion
2349: The exclusion review result indicates an independent review panel did not take place therefore, SEN expert data must not be provided
2351: The exclusion review result indicates an independent review panel took place therefore, SEN expert data must be provided

  • Updates:

1849: Please check: Pupil aged 3 or 4 recorded with post looked after arrangements would be expected to be in receipt of early years pupil premium with a basis for funding of …
1853Q: Please check: A pupil aged 3 or 4 eligible for FSM would be expected to be in receipt of early years pupil premium with a basis for funding of …
1861: Early years pupil premium only required for pupils aged 3 and 4
1862: Early years pupil premium not required for pupils aged 4 in reception or above

Although the DfE has not mentioned this, we believe that rule 2470 (Attendance information is not required for this pupil as they are either aged less than 4, over 15 or are a boarder) has also been updated.

  • Additions:

1849Q: Please check: Pupil aged 3 or 4 recorded with post looked after arrangements would be expected to be in receipt of early years pupil premium with a basis for funding of …
2167: Each SEN type must be unique
2295: Due to the appeal process the pupil should not be removed off roll on the same day they are excluded
2485Q: Pupil attendance indicates they are excluded but no exclusion is recorded

Changes to the DfE summary report

  • Table 9: Pupil count column updated to just count pupils by year group rather than just those with EYPPR = Y & N so the later columns may now not match if invalid value included in EYPPR.
  • Table 13: Now supports two terms worth of exclusions (summer term as well as autumn term)
  • Table 14 onwards: Exclusion reviews removed and all subsequent tables renumbered.

We will update our website and send out an email when Fileset 1403 becomes available. The database patch 22529 will be available via Solus.

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