Skip to main content
Arbor NewsCensusSchool ICT NewsSIMS News

May 2022 News Blog Post

By 10th May 2022May 31st, 2022No Comments

A big thank you to everyone that attended our Best Practice webinar sessions in April – this was our second Best Practice webinar week and was attended by a record number of delegates!

If you weren’t able to join us, all the sessions were recorded and are available to view on our NEW customer portal via Knowledgebase/ Webinar & Events/ Events & Webinars.

If you have not yet received an account for the new customer portal, please contact the helpdesk and we will set one up.

To help us ensure we’re providing events and services that meet your needs, we’d really appreciate feedback from people that attended webinar sessions. If you can spare a minute or two please complete our quick feedback form:

SIMS Summer Census Reminder 19th May 2022


Before running the Summer Census you must have upgraded to the SIMS Spring Release 7.204. (A campaign with full details was sent on the 10th May and is also available here:

Guidance for preparing and producing the Summer Census is now available to download on the customer portal here: then choose SIMS from the right-hand menu, then choose SIMS Census – the guidance documents for both Primary and Secondary phases are in here.

Census Dates:

  • Summer Census Date: Thursday 19th May 2022
  • Free School Meal Eligibility collection period: 21/01/22 to 19/05/22
  • Attendance Collection period: 01/01/22 to 17/04/22
  • Exclusions Collection period: 01/08/21 to 17/04/22
  • Learner Support collected from: 01/08/21 to 19/05/22
  • Age at date: 31/08/2021
  • Deadline for submission to collect: 15/06/22 (please check with LA for confirmation as dates may differ)

We are running training on the 10th May for Secondary and 16th May for Primary. Booking is available via:

Arbor Summer Census Reminder 19th May 2022


Guidance on completing the census can be found via the following links: –

Sign up for FREE webinar on Wednesday 18th May 11am via the following link: –

Census Dates: – 

  • Summer Census Date: Thursday 19th May 2022
  • Free School Meal Eligibility collection period: 21/01/22 to 19/05/22
  • Attendance Collection period: 01/01/22 to 17/04/22
  • Exclusions Collection period: 01/08/21 to 17/04/22
  • Learner Support collected from: 01/08/21 to 19/05/22
  • Age at date: 31/08/2021
  • Deadline for submission to collect: 15/06/22 (please check with LA for confirmation as dates may differ)

Changes to Attendance Codes for the Summer Term – X code no longer in use for Covid absence

Please be advised that the DfE have updated ‘Addendum’ to show that schools are no longer advised to record pupils who are not attending school for reasons related to coronavirus using Code X (not attending in circumstances related coronavirus).

Full guidance can be found via the following link: –

Post 16 Additional 40 hours funding

The new rates and formula document for 22/23 recently published shows the funding rates for students based on the planned hours in their study programme.

We would draw your attention to footnote 7. We expect that full-time study programmes for 16- and 17-year-olds will be on average 640 planned hours per academic year, and we set the funding rate on this basis. For funding purposes, the minimum threshold for 16- and 17-year year-olds’ full- time programmes is set at 580 planned hours. We fund band 1, the smallest part-time band, on full time equivalents (FTEs). We calculate FTEs as the total planned hours for the student as a proportion of 640 hours.

The guidance indicates an ESFA (Education and Skills Funding Agency) expectation of an average increase of 40 hours in comparison to academic year 2020 to 2021. An explanation as to why and details of any alternative support will be needed to explain how you are meeting the needs of learners for audit purposes.

Further guidance on completing the school census can be found at Complete the school census – Guidance – GOV.UK (

Arbor updates

Arbor Development Map

Did you know? Arbor have a Development Map, this is a great area to submit your product feedback but also see what Arbor are working on next based on customer feedback!

Arbor Wraparound Care – Voucher Payments

Voucher payments

Top up Customer Account Types used by Wraparound Care Clubs using vouchers, manage which guardians can sign up using the voucher balance and then reconcile vouchers as a separate payment type.

See how to switch over and get started here: Making and managing payments for Wraparound Care using vouchers

Arbor wraparound care – voucher payments

Arbor – MAT Group MIS – Attendance Analysis update

Attendance thresholds

Attendance thresholds allow you to set expectations for attendance for different student groups on your MAT MIS. Add an Expectation level (and an Exceeding Expectation level) to be shown when you drill down into your Whole School Attendance data. You can see how to upgrade and start using this feature here: Attendance Threshold analysis on the MAT MIS

Arbor mat group mis – attendance analysis update 1

Arbor – MAT Group Permissions

When a business role is applied to staff member on the MAT site, and they use the ‘Login to MIS’ feature from the MAT site it will automatically map their permissions from the business role they are linked to in the MAT and apply these to the school site.

The best way for the Trust staff to work around this is to create a user profile on the school sites and assign the role and permissions needed, then use the page. When the user applies their email address and password the school will appear in the drop-down. They can use the same email address as the MAT site.

Arbor – Attendance Statistics Report – saved filters

Did you know that you can now save filter for reports you have created in Arbor’s Attendance Statistics report?


Arbor attendance statistics report – saved filters

Important Key dates – Exams Summer 2022

Important key dates – exams summer 2022

(Please click on image to enlarge).

Arbor End of Year Procedures

Please follow the appropriate links for guidance in the following areas: –

Preparation guidance: –

Primary and Nursery guidance: –

Webinar recordings for further guidance can be found via the following links: –

Further training is available for steps 6-8 please register using the link below:-

SIMS Primary School Key Stage Returns

As this has been reintroduced this academic year, we thought a reminder on how to prepare for setting up for reporting on test scores and submitting data would be useful.

SIMS Documentation is available on the Customer portal to assist with this process and we will also be running a course on 23rd May 2022 covering: –

  • Learning to import Key Stage wizards
  • How to set up the wizards with appropriate pupils
  • Learning to use the various marksheets available to record the teacher assessments (TAs) and test results
  • Discovering additional features on these marksheets
  • How to produce standard Key Stage reports for parents
  • How to export the results and upload reports to the document server so they are easily available to view within SIMS

To book a place please visit:

Arbor Primary Key Stage Returns

Arbor Key stage returns

Go to Students > Assessments > DfE Assessments.

  • If the template has already been added, you’ll see it under the academic year drop-down menu.
  • If it hasn’t yet been added, click the green Load Assessment Template button in the top-right of the page.

Arbor primary key stage returns

Full guidance can be found here: ––0-0

Vacancies - School ICT is recruiting!

We are currently recruiting for four internal roles: –

  • MIS Support Officer
  • MIS Support Apprentice
  • Internal Sales Executive x 2

For further information on all of the above roles, please visit: – where you will find full job descriptions, further information on how to apply and the packages on offer.

We are always keen to meet energetic and talented professionals who would like to join our team!

If you wish to be considered for any future positions, please send your CV and covering letter to:

Upcoming Training Courses in SIMS

Information on all our Online Training Courses can be found, and booked, through the School ICT website:

Upcoming Courses: –

  • Extended Reporting – 12th May 2022 – 1 full day
  • Primary Summer Census – 16th May 2022 – half day AM
  • Key Stage Entry Explained – 23rd May 2022
  • Managing Student Classes and Timetables – 24th May 2022
  • Preparing for a New School Year – Primary – 25th May 2022
  • Preparing for a New School Year Secondary – 8th June 2022
  • Secondary New Office User – 9th June 2022

Book your place via: or for further information please contact:

We also have a growing number of Distance Learning Courses available, please click on the link below to see the full range of courses on offer: –


School ICT Resourcing can fulfil all your temporary or permanent recruitment of non-teaching staff

School ICT Resourcing can source temporary or permanent non-teaching staff for your school. Whether short term or for a longer period, we can work with you to find a suitable placement.

If yourself or any colleagues are retiring soon, but would consider working on a temporary or ad-hoc basis, please contact Helen who would love the opportunity to speak with you about the potential of adding you to our candidate list.

For further information please call: 01132878020 or visit:

Leave a Reply