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Introducing the Virtual Data Management (VDM) Service from School ICT


Because we have decades of experience in education, we understand the importance of data management in schools and that providing relevant, accurate data to all stakeholders is vital to driving school improvement.

We provide skilled, professional and experienced Virtual Data Managers who will guarantee efficient and timely completion of essential tasks such as assessment, census and exam results analysis via secure remote connections to your network.

Our team of Data Managers has already provided support to schools, academies and trusts utilising Arbor, Bromcom or SIMS MIS. They possess extensive experience of DfE sites such as Collect, S2S, GIAP, and GIAS, as well as major third-party applications including SISRA, FFT, Go 4 Schools, 4 Matrix, and GL Assessment.

What sets us apart is our partnership with the UK’s largest independent Management Information System (MIS) support provider, catering to over 1500 schools across the UK. This backing ensures that, with a VDM service from School ICT, you receive best in class support and expertise, tailored specifically to the needs of your school.

Virtual Data Management Service Options

Are you experiencing challenges due to long-term sickness, the need for maternity cover, or difficulties in recruiting suitable candidates?
We can offer experienced Data Managers who can seamlessly step in to allow for continuity.
Are you in need of extra support during critical periods such as census and year end?
We can enhance your existing data management capabilities by providing supplementary support sharing best practice.
Finding it challenging to recruit an experienced Data Manager?
Delegate your data management needs to our comprehensive Virtual Data Management Service. We offer the expertise of a dedicated Data Manager supported by an exceptional MIS team.
Multi-Academy Trust (MAT) Data Management
We can provide data management services to Multi-Academy Trusts (MATs). Working alongside key contacts within the Trust we provide advice, reporting, and guidance to key stakeholders across the schools within the trust. We offer recommendations on best practice and offer training services to ensure optimal utilisation of your Management Information System (MIS) investment.

Our Virtual Data Management service offers an excellent, cost effective, responsive, and efficient Data Management solution delivered remotely by a team of highly experienced school data experts. Their dependable advice and guidance empowers schools, academies, and MATs to maximise their investment in their management information system (MIS) team.

What are the benefits of choosing a Virtual Data Service?


We insist on the best, and only employ highly experienced, trained and qualified Data Managers. 


We ensure continuity of service with a team of professional Data Managers available to support your school. 

Value for money

We can save you recruitment, staffing and training costs. Our fully trained team ensures effectiveness from day one. 

Access to our Customer Portal

You can raise requests, check for any updates and access valuable resources to fully support the use of your MIS.  


Scheduled weekly meetings with your dedicated VDM and regular service reviews are part of our standard practice. 

Flexible Contracts

Operating on a term-time basis, schools can opt into monthly, termly, or yearly contracts. 

FREE School Genie reports

Worth £295 per annum. Applicable to SIMS MIS only when purchasing an annual VDM contract Please see for further information.

FREE Data Health Check

We conduct a complimentary health check at the beginning of the service, providing a detailed report with recommendations for improvement. 

Customer Testimonials: -

Stars 1

We’ve been working with School ICT since January 2024, and they have been a revelation. The professionalism, quality and overall seamless communication has been there from the start. Andy, our Virtual Data Manager, is always on hand to support with all our data needs. From assessment point reports, target setting and the Census, this is just the tip of the iceberg, they can do everything. It’s like having someone in school as he responds so quickly and always finds solutions to what we need. The “Helpdesk Ticket System” creates a clear transparent pathway from the start of a request to the end and keep us informed of the progress of each request. Highly recommend School ICT.

Paul Delaney - Assistant Headteacher, Deyes High School.

We began working with our Virtual Data Manager in June 2022, to oversee all data in our school, ranging from school reports, Data analysis for Heads of Department and SLT, GCSE and A Level results and analysis, and Census.

Although sceptical at first about how the relationship would work, my doubts were very quickly put to rest; I was surprised at how easy my VDM was to access from the start and working with my VDM is no different to working with a member of staff in the building. I always deal with the same VDM and have built up a great working relationship with her.

Our VDM has access to our school system and is always at the end of an email, phone call or Teams chat.

The team are friendly and professional – their subject knowledge is incredible and they are great with brainstorming ideas and solutions, from problems I present to them, to redesigning set-ups in school. My VDM has worked alongside me to further develop my skill set with regards to whole school data, which is great for the school and also my own CPD development.

April Watts - Cornwallis Academy, Kent.

School ICTs Virtual Data Management service has provided our school with high-quality day-to-day management of core school student data, support to staff and data analysis.

They have seamlessly completed our School census but have ensured that school admin staff understand their role in the maintenance of student data.

The SLT, teaching and support staff are so impressed with the service being delivered and the advanced level of knowledge and expertise that it brings.

Nothing is too much trouble and our VDM has sorted out many of the issues that we had in our MIS that no one else could previously resolve!

The knowledge that the VDM has of our MIS and all its functionality is seriously impressive along with their knowledge of DFE/ESFA rules, regulations and policy changes.

It is like having a Data Manager in the office next door but just online, they respond promptly to emails, request for reports/data and are happy to arrange phone calls or Teams meetings as required.

I can highly recommend the service – give it a try!

Rachel Mowbray - King Edward VI Grammar School, Louth.
Stars 2

To find out more contact us:

0345 222 6802E-mail

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