Skip to main content

Summer Census

By 9th May 2022No Comments
This is an IMPORTANT Summer Census update from the School ICT Team.
Dear Colleague,

Could I please draw your attention to the following important school census information this is based on current guidance (03/05/22). If there is additional information, we will make customers aware via email as well as updating the news section on our website

Census Dates
Summer Census Date: Thursday 19th May 2022
Free School Meal Eligibility collection period: 21/01/22 to 19/05/22
Attendance Collection period: 01/01/22 to 17/04/22
Exclusions Collection period: 01/08/21 to 17/04/22
Learner Support collected from: 01/08/21 to 19/05/22
Age at date: 31/08/2021
Deadline for submission to DFE via collect: 15/06/22 (LA deadlines may differ please check with them for dates)

Documentation to assist with preparing and producing the school census can be found on our customer portal under Knowledgebase/SIMS/SIMS Census or Knowledgebase/Arbor/Arbor Census. If you are one of our customers you can register for an account at If you already have an account but have forgotten your password please select the reset password option. If you require any assistance with customer portal accounts please contact the helpdesk on 0345 2226802 or You must be logged in to access information within the customer portal.

Arbor Census
The census will open on 5th May to allow you to start working on a dry run. Detailed guidance on preparing for the school census can be found on
Detailed guidance on completing the school census can be found on

SIMS Census

SIMS Upgrade, workstation patch and Fileset
You must have had the SIMS Spring Release 7.204 and apply the SIMS Spring 2022 – Consolidated Workstation Patch 2 – Deploy Fileset and Manifest Fileset Import Fix (v. which has now been released to all schools to successfully complete your census. You will then need to import Fileset 2101 AFTER applying the patch. Please check that you have applied the latest version of the Fileset before submitting your school census. The patch and fileset are now available. Fileset are also available to download from the customer portal via with instructions on how to download and apply.

We will send out a further campaign if there any additional updates available. However, all latest information can also be found on

Changes since last Census 
No new data items for this return

Update for COVID-19
Attendance – X code
“4 April 2022
Updated ‘Addendum’ to show that schools are no longer advised to record pupils who are not attending school for reasons related to coronavirus using Code X (not attending in circumstances related coronavirus). Please see the link to DfE guidance below.”

Funding and Monitoring
Tools/Statutory Return tools/Update Funding and Monitoring
48415909 44f4 86bc 6152 9a9b3e93eb82

Cumulative Hours at Summer Census  = total number of hours the pupil has received of school-led tutoring since the beginning of the 2021/2022 academic year.
In each census, the total hours received up to and including census day are recorded as a cumulative total for the whole academic year, to the nearest 0.5.
An additional column headed Total Hrs for the Academic Year has now been made available to enable schools to add on and record any additional hours which may be given following the summer census return.
NOTE- Pupils deemed eligible for this funding are in NC Year 1 to 11 or aged 5 to 15, as at 2021-08-31 and NC year actual ‘X’.
Reception and post 16 pupils are not eligible for this funding.

Conditions of Grant
Please check DfE guidance for funding information

If you require any assistance with the school census, please call the helpdesk on 0345 2226802 or log a ticket via the customer portal and we will call you back.

Kind regards,

School ICT Services Ltd 

The Courtyard
Swillington Lane
LS26 8BZ